Event Management

• Plan, organize and implement all facets of the event.
• Site research and inspections
• Research and make final venue recommendations.
• Develop working budgets and final budget reconciliation.
• Conduct on-site and other planning meetings.
• Develop event timeline.
• Food and beverage recommendations.
• Oversee creation and production of invitations.
• Invitation mailing and RSVP tracking.
• Coordinate speaker logistics and technical requirements.
• Gift recommendation, procurement, wrapping and distribution.
• Oversee creation and production of all materials, incentive and promotional items.
• Arrange all transportation/valet parking requirements.
• Coordinate audio visual, computer and technological requirements.
• Arrange leisure/recreational activities.
• Entertainment recommendation and procurement.
• Oversee entertainment production, technical and rider requirements.
• Fulfill VIP/speaker/celebrity contract obligations.
• Negotiate and coordinate hotel requirements.
• Interface with all local vendors and client.
• Develop proposed event format.
• Coordinate delivery of all rentals, materials and equipment.
• Review contracts and obtain invoices from third party vendors.
• Oversee set up, installation and execution of all elements for the event.
• On-site supervision throughout the event.
• Provide staff to ensure smooth progression of all aspects of the event.
• Regular status reports and wrap up.